Technology Tip:
Email basics 101
For many people,
having computers accessible to them almost every where makes it easy for them
to email. Communication with colleagues,
parents, family and others has been made simpler through the effective use of
email. In this blog we are going to
review some of the basic guidelines for good email communication.
1)
The need to know basis for email: Avoid sending a message to a group unless
every member of that group actually needs the information you are
presenting. When replying to a large
group email only use the "Reply to
All" button if everyone on the group list needs to know your
reply. Otherwise “Reply” is sufficient and courteous to the group.
2) No surprises: Use
the Subject line to let people know what your email is about. Using a
good subject line also helps people organize
and find your email later.
3) DO NOT SHOUT: Using all capital letters in an email is equivalent
to shouting.
5) Never email when angry or
emotional: Once
you hit the send button on an email message you can not take it back. Before you send a fiery response make sure to
take a breath, relax and think it through.
Here's a rule of thumb: Never
email anything to someone that you would not be willing to tell them in person.
6) Check your email regularly: Once you get used to it you will find
email to be a very effective communication tool. But it only works when
we all participate. You can even set up a schedule and let people know
that schedule through auto responders.
Do not forget to check your email regularly!!!
Have a lovely day!!
Follow Us on Twitter!!
Add Us on Google+!!
Posts
No comments:
Post a Comment